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How to Get Your Busy Self Organized – Part II

30 Jul

There are a thousand things you can do to get organized now, but the following four lay the critical groundwork for your organizational success.

1. Identify your organizational style and its weakness. In their book, “How to be Organized in Spite of Yourself: Time and Space Management that Works with Your Personal Style” by Sunny Schlenger and Roberta Roesch, they describe five time management styles:

  • The Hopper. Fast mover. Gets tons done, but often loses focus due to quick switches between tasks.
  • The Perfectionist Plus. Awesome final product, but has difficulty distinguishing between valuable and less-valuable uses of time.
  • Allergic to Detail. Thinks about the big picture and new ideas, but often refuses to take the necessary actions to make progress toward them.
  • The Fence Sitter. Perches where she can see both sides of any issue. Great perspective but often results in indecision vs. action.
  • The Cliff Hanger. Thrives on adrenaline, deadlines, and external pressure and has a hard time doing necessary mundane tasks.

2. Embrace your motivational uniqueness:

  • Do you perform best first thing in the morning? Tackle your biggest projects then.
  • Maybe you prefer to pick the low-lying fruit first and  leave climbing the ladder of success until later in the day? Whichever works for you is your best scheduling approach.
  • As a natural-born organizer, I journal out all my projects for the day, week, etc, then estimate the amount of time each will take and its deadline, and finally organize them into a prioritized order. I usually do them in order, because that’s how my brain works best.

3. Find the scheduling tool that works best for you:

  • I use a combination of Google Calendar and Both can be accessed from any computer and by any person with permission. This enables my staff at the store, the restaurant, the websites PLUS family, media and event planners to self-book appointments with me within the parameters I set.
  • You might choose to use Outlook, a master calendar in the office or kitchen, an app on your iPod or whatever. The key is to find a system that you a) will use and b) is sophisticated enough to actually allow you to succeed. (ie – mine combines the ability to tap into my address book from the calendar, so I don’t have to take that extra step).

4. Improve your daily routine. I don’t mean that every day will be exactly the same, but every day should have some basic components. It already does! For example, every day, sometime or several times during the day, you eat, brush your teeth, look a mirror, answer your phone, get the mail, etc. There are several things even the most unorganized person does routinely. Your goal is to increase the number of those things until you get unstuck and back on top of your game. Some suggestions include:

  • Set aside 10-60 minutes a day for personal development through reading, solitude, meditation and prayer.
  • Build some exercise into your life. If you are truly strapped for time, buy a kettlebell. This entire body workout can be done in one to three minutes.
  • Add thanksgiving to every day. Verbalizing gratitude for what you DO have increases joy, creativity and productivity while decreases angst and feelings of sadness.
  • Celebrate the wins. When you finish a 3 minute kettlebell workout, say, “That felt great!” Don’t wait until you lose 10 pounds, celebrate positive actions vs. only final outcomes.

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